Skip to content
fenquist
Start freeLog in
Free invoice template

Consultant invoice template

Day rates, retainers and expenses for independent consultants and advisers.

From (you)
To (your client)
What you're charging for
Colour

Total due: £5,336.40

See preview

Choose "Save as PDF" in the print window. Nothing you type leaves your browser.

Preview

Your business

Invoice

INV-0001

Bill to

Client

Date
24 October 2026
Due
23 November 2026
DescriptionQtyAmount
Consulting days, strategy review£750.00 each5£3,750.00
Monthly advisory retainer£1,500.00 each1£1,500.00
Rail travel to client site (at cost)£86.40 each1£86.40
Total due£5,336.40

Expenses charged at cost, receipts available on request.

Your businessInvoice INV-0001
Want a Pay now button on it?With Fenquist (free to start) your clients pay by card or bank in one tap, and late payers get polite reminders automatically.
Start free

Getting paid as a consultant

  • Re-charge expenses at cost on separate lines, and keep the receipts: clients often ask.
  • Retainers are easier to run as recurring invoices sent on the same date every month.
  • Reference the statement of work or engagement letter so finance teams can approve quickly.

Every UK invoice also needs a unique number, the date, your name and address, your client's details, what you supplied and the amount due. More on what an invoice must show.

Do I add VAT to expenses I re-charge?

If you're VAT registered, usually yes: re-charged costs are part of your service, so VAT applies to the total you bill (minus the VAT you reclaimed on them).

Should I invoice in advance for a retainer?

Yes, most consultants invoice retainers at the start of the month they cover.

Is this consultant invoice template free?

Yes, with no sign-up. Fill it in, download the PDF and send it. Nothing you type is uploaded.

Consultant invoices in a minute, paid in a tap.

Send from your phone, get paid by card or bank, and let Fenquist chase late payers. Free to start.

Start freeSee pricing