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Free invoice template

Virtual assistant invoice template

Hourly blocks, retainers and tasks, invoiced to busy clients who want a quick read.

From (you)
To (your client)
What you're charging for
Colour

Total due: £593.00

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Your business

Invoice

INV-0001

Bill to

Client

Date
24 October 2026
Due
31 October 2026
DescriptionQtyAmount
Monthly retainer, 20 hours£500.00 each1£500.00
Additional hours£27.00 each3£81.00
Software subscription (at cost)£12.00 each1£12.00
Total due£593.00

Retainer covers 20 hours. Additional hours billed at the hourly rate.

Your businessInvoice INV-0001
Want a Pay now button on it?With Fenquist (free to start) your clients pay by card or bank in one tap, and late payers get polite reminders automatically.
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Getting paid as a virtual assistant

  • Retainers billed in advance smooth your income; extra hours go on the next invoice.
  • Summarise what you did in a line or two; clients approve faster when they see the value.
  • Re-charge tools and subscriptions you pay for on the client's behalf at cost.

Every UK invoice also needs a unique number, the date, your name and address, your client's details, what you supplied and the amount due. More on what an invoice must show.

Retainer or hourly?

A retainer for regular clients (a set block of hours each month), hourly for occasional work.

Do unused retainer hours roll over?

Only if you say so. Most VAs don't roll them over, or allow a small number; state it on the invoice.

Is this virtual assistant invoice template free?

Yes, with no sign-up. Fill it in, download the PDF and send it. Nothing you type is uploaded.

Virtual assistant invoices in a minute, paid in a tap.

Send from your phone, get paid by card or bank, and let Fenquist chase late payers. Free to start.

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