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Free invoice template

Translator invoice template

Per-word rates, minimum charges and certified translations for freelance translators.

From (you)
To (your client)
What you're charging for
Colour

Total due: £643.00

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Your business

Invoice

INV-0001

Bill to

Client

Date
24 October 2026
Due
23 November 2026
DescriptionQtyAmount
Translation, technical manual (words)£0.11 each4800£528.00
Certified translation of birth certificate£45.00 each1£45.00
Proofreading, per hour£35.00 each2£70.00
Total due£643.00

Language pair: German to English. Certified translation statement included.

Your businessInvoice INV-0001
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Getting paid as a translator

  • Use the word count as the quantity and your per-word rate as the price.
  • Set a minimum charge for short jobs and show it as its own line.
  • Agencies often need their job or PO number on the invoice before they'll pay.

Every UK invoice also needs a unique number, the date, your name and address, your client's details, what you supplied and the amount due. More on what an invoice must show.

Do I charge VAT to overseas agencies?

Services to business clients outside the UK are usually outside the scope of UK VAT, even if you're registered. The invoice should say so.

Source or target word count?

Either, as long as it's agreed. Source words are more common because the price is known up front.

Is this translator invoice template free?

Yes, with no sign-up. Fill it in, download the PDF and send it. Nothing you type is uploaded.

Translator invoices in a minute, paid in a tap.

Send from your phone, get paid by card or bank, and let Fenquist chase late payers. Free to start.

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