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Free invoice template

Photographer invoice template

Shoot fees, editing time and usage rights on one clear invoice your client can pay the same day.

From (you)
To (your client)
What you're charging for
Colour

Total due: £630.00

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Your business

Invoice

INV-0001

Bill to

Client

Date
24 October 2026
Due
7 November 2026
DescriptionQtyAmount
Half-day shoot (4 hours)£450.00 each1£450.00
Editing and retouching, 40 selected images£180.00 each1£180.00
Online gallery and high-resolution downloads£0.00 each1£0.00
Total due£630.00

Images are licensed for the usage above once this invoice is paid in full. Copyright remains with the photographer.

Your businessInvoice INV-0001
Want a Pay now button on it?With Fenquist (free to start) your clients pay by card or bank in one tap, and late payers get polite reminders automatically.
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Getting paid as a photographer

  • Spell out the licence: where the client can use the images (web, print, advertising) and for how long. Usage is often worth more than the shoot itself.
  • Say that copyright stays with you and that the licence starts on payment. It's your strongest lever if an invoice goes unpaid.
  • For weddings and events, take a booking fee when the date is confirmed and invoice the balance a few weeks before the day.

Every UK invoice also needs a unique number, the date, your name and address, your client's details, what you supplied and the amount due. More on what an invoice must show.

Should I charge VAT on photography?

Only once you're VAT registered (required above £90,000 turnover). Then photography, editing and image licences are standard rated at 20%.

How do I invoice for image usage?

Add a separate line for the licence, for example "Commercial web use, 12 months", so the client sees what they're paying for and you can quote renewals later.

Is this photographer invoice template free?

Yes, with no sign-up. Fill it in, download the PDF and send it. Nothing you type is uploaded.

Photographer invoices in a minute, paid in a tap.

Send from your phone, get paid by card or bank, and let Fenquist chase late payers. Free to start.

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